Virtual Birthday Party: 3 steps to plan and execute unforgettable party

Throw the best virtual birthday party ever. Follow the unicorn!

You must be following social distancing norms but it shouldn’t restrict you from celebrating special occasions. Plan your next virtual birthday party to make the day special for your loved ones.

“Wherever they may have come from, and wherever they may have gone, unicorns live inside the true believer’s heart. Which means as long as we can dream, there will be unicorns.” – Bruce Coville

You never outgrow the magical world of ponies and unicorns. After all, we all need a little magic in our life. This year we planned to throw a unicorn birthday party for our daughter, but we ended up having a small virtual birthday party with friends and family.  I didn’t want to cancel Mireya’s Unicorn birthday party due to pandemic so I decided to throw a virtual birthday party to celebrate her 6th Birthday. I baked a cake, and I found some unicorn cake toppers online to decorate it. I cooked her favorite food and we were all set to celebrate. And played games like “Simon Says“, “Charades” and “Pictionary” with the kids. As a host of the party, I  noticed  that the kids knew the basic etiquettes of virtual world. They were taking turns, muted themselves when it wasn’t their turn and were dressed up for the party. I am so thankful  that we could celebrate her 6th Birthday the way she wanted. You can check her third birthday celebration, here.

Here is the birthday cake I baked for Mireya. My baking skills are not so good ( Please don’t judge me!) but, luckily, it turned out good. 

Kids are dealing a lot due to the pandemic – no onsite learning, limited/ virtual interactions with friends, no sports, lockdowns.  Even though they understand the situation, but we need to bring back the excitement, and zeal which is missing these days. Parents are trying their best to come up with creative ideas to celebrate festivals, special occasions and birthdays. 

Whether you’re planning a virtual birthday party, Halloween party, Christmas celebration or virtual get together, you will find everything that goes in virtual party planning. Here is the ultimate guide to make you a “perfect host” of a virtual party.

 

Plan your kids virtual birthday party like a pro!

Virtual Birthday Party planning is divided in three broad sections:

1- Technology 

2- Planning

3- Execution

Technology 

In order to have a successful virtual birthday party, it’s is important to make sure that you have good internet connection, set party rules and robust platform. 

Internet connection: As far as internet connection is concerned, make sure it’s stable to avoid any cracking voices and frozen faces. Check your internet speed!

Tip: Using a laptop is better than phone.

Party rules: Set some party rules so that everyone is on the same page. It’s advisable to send general party rules with the invitation. It’s a virtual party so it’s important to make sure that everything runs smoothly without hiccups. You can add party rules like keeping mics muted when guests are not talking. Also, ensuring that your guests are dressed appropriately for the party. 

Tip: You can also send a checklist one day before the party.

Platform: There are may platform to choose from and it completely depends on the number of guests, party duration and availability of that app/platform  in your guest’s country. For instance, FaceTime, Whatsapp chat and Houseparty app doesn’t work very smoothly in the U.A.E so I prefer Zoom, Microsoft Teams and Google Meet for virtual parties. 

Tip: Ask your guests to check the App/platform settings and make sure that everything works fine.

Technology can help us in maintaining close and caring bond with family and friends. These are testing times and we are in this together.
Thanks to United Nations COVID-19 Response @unitednations for making this photo available freely on Unsplash 🎁

 


Planning

Planning a Virtual party involves most of the elements that you would have used in in-person party bash. The detailed planning of virtual birthday party ensures that everything works out smoothly without any hindrance. The idea is to celebrate with your friends and family.

Party Theme: You can ask your child to select their birthday party theme. Frozen, My Little Ponies, Unicorn or Jungle party? Choose any theme that makes your child happy. I suggest make a list of themes that your child like and find the party supplies online. And if there is paucity of time then it’s best to go DIY way. Pinterest has some great ideas to make life easier.

Guest List: I suggest you should limit the guest list to 6-8 kids. This will ensure that all kids will get their turn to participate in games. Larger the group, harder it will be to manage. Guest list also depends on the age of the kid, for instance, for toddlers and preschoolers the list will have 3-4 kids.

Party Duration: Anywhere between thirty to forty minutes is the perfect time frame for the party.  Within this time frame you can easily play games, have fun and sing birthday songs. You can easily increase the duration, if your guests are happy and excited to stay for some more time in the virtual birthday party.

Party Games: Although you’re having virtual party, it doesn’t restrict you from having fun. You can have some fun-filled exciting games that can entertain your guests. You can choose as simple as quirky old school games like “Simon says” to “Pictionary” to “Read my lips”. You can also send a link to your guests before the party to download Bingo cards and enjoy that too. 

Birthday cake: How can you have a party without a cake! You can get the cake from your favorite bakery or bake a cake at home. After the fun activities, have all your guests sing “Happy Birthday” together and end the party.

Virtual Birthday Party for kids

 

Execution 

Now that you have planned the party in detail. It’s time to get ready to celebrate your kids birthday. Time for execution!

Send an invite: Send a beautiful invite to your guests along with party link. If you’re having a theme party then tell them to dress accordingly or choose a dress code.

Set up: Pick a place that has natural bright light or a place that has got good lighting. Make sure that background shouldn’t be brighter than your face. You can also choose a background of your choice on Zoom . No matter what you choose, make sure your kid finds it comfortable.

Celebrate: No party is perfect! You might face some last minute glitches or internet issues or meltdowns. But remember this is a time to appreciate and celebrate every single moment. It’s your kids special day and they will feel loved.

Plan your best virtual birthday party ever!
Let’s not forget that we are social animals and we love to celebrate life, occasions and relationships. Plan a virtual birthday party and make your loved one feel special and loved.

Lots of love!

xoxo

 

 

 

 

65 thoughts on “Virtual Birthday Party: 3 steps to plan and execute unforgettable party

  1. This is an excellent party-planning guide. It can be tough to plan a party for the kids once their circle of friends gets bigger and they get older. It’s a lot of logistical work.

    1. I am glad that you’re not facing the lockdowns and restrictions. But for us we had to resort to virtual party to at least celebrate the occasion. Thanks

  2. We are fortunate enough to have a larger family. Although we miss our friends and outside family members, we can still have parties and game nights. In spite of this, we still can’t wait to get back to normal life. Humans need interaction and this has been bad for us emotionally worldwide.

    1. That’s so true…humans need interactions and lockdowns have a bad impact on us. I am glad that you can still have parties and game nights.

  3. We’ve attended a few virtual birthday parties. They seem like a great alternative to not having one at all. At least the kids find them fun.

  4. This is the best party celebration and unique as well. We also did a virtual summer outing party with my family since we always hold a summer activity every year. But now, we are in the pandemic time, we make it creative by having just a virtual party. You may check out this on my blog.

  5. I thought it might be difficult to get kids to accept the idea that they won’t be able to see their friends in person for their birthdays, but if the party is well organized and framed in a fun way, they can have a great time!

  6. Even though we’re still on quarantine, this shouldn’t stop us from celebrating birthdays or other occasions! Having a virtual party is great and kids will still be able to enjoy just seeing one another through a video call. Thanks for this idea!

    1. Thanks…I am glad that you liked the virtual party idea. I completely agree with you- we shouldn’t stop celebrating. Pandemic or not!

  7. The cake was beautifu. I hope she had a great birthday. My sister held a VP for my nephew but she was in the states so the timing for me was too late. But I would have loved to see a party in action. I hold zoom cooking classes, and we hope to have our wedding zoomed. These VPs seem like the future!

  8. Great suggestions! While the pandemic has really thrown a wrench in many plans, the availability of digital options has been a blessing. My husband and his friends do a guys fishing trip every May and they had a virtual weekend this time around so that they could still connect.

    1. I guess this is a new normal at least this year or may be till first half of 2021. Thanks…I am glad that you liked the suggestions.

  9. What a great idea to throw an unforgettable virtual birthday party! I love how you not only figured out how to have a theme but figured out tons of games to throw online! I was thinking about other games you could do and maybe you can also do that Heads Up game where you put words on your head and people have to act out what it is to help you guess the word!

  10. The unicorn cake is so cute. Wishing Mireya a very happy birthday.
    Virtual is the new norm. It’s important to have a great internet connection and test the virtual set up before starting the event.

    1. Thanks…I am glad that you liked the unicorn cake. Strong internet connection is the most important thing for the virtual celebrations.

  11. I’m starting to miss the usual parties but of course,new normal is okay. As long as we all stay safe. Nice blog you’ve made.

  12. I like the idea of having a virtual birthday party – pandemic or not. I am not a party person so if it was virtual I could just join and leave whenever without having to confront people… ha

  13. great tips! It’s fun not only in times of isolation bu also for the moments when you end up being unable to gather your favorite people in one place because they live in different continents let alone countries

    1. This is the best thing I have learned this year. As an expat, now I can celebrate special occasions with friends and family in home country. Thanks

  14. Oh my, this really warmed my heart to read/hear that your daughter’s birthday still ended up being so special, all things considered! I had a birthday during the pandemic, and I only had two of my friends even MESSAGE me to say happy birthday, which broke my heart. I had never felt so alone – but reading about these little kids who were polite enough to mute themselves when it wasn’t their turn is honestly beautiful. I’m so glad you didn’t cancel the party! What a unique memory this will turn out to be for them all, and you as well. Well done.

    1. I know it hurts when people forget your special day. I guess those 2 friends are your real friends and you must cherish their friendship. In pandemic, least I could do was to host a virtual party. Thanks…I am glad that you liked the virtual birthday party idea in these unprecedented times.

  15. There are some great ideas here for sure and I think it is great to at least have a virtual party with friends to keep spirits up xx

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